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Free · No sign-up · 36 templates

Free email signature generator

Pick a design, answer a few quick questions, and your signature builds itself. Fine-tune it, then copy it into Gmail, Outlook or Apple Mail in one click.

Step 1 of 3 · Design

Pick the signature you like

You can switch any time. Your details carry over.

On this page
Short answer

An email signature is the block at the end of every email with your name, role, contact details and one next step. Build yours above, copy it, and paste it into your email settings. It takes about two minutes.

01

What to include in an email signature

Keep it to what someone needs to reach you or take the next step. Four to six lines is plenty.

Include
Why
Name and title
Tells people who they're talking to and what you handle.
Company
Builds trust, and a logo makes you easy to recognize.
One or two phone numbers
Pick the number you actually answer.
Website
Gives people a place to learn more.
One to three social links
Only the profiles you keep up to date.
One call to action
"Book a meeting" turns every email into a chance to get on the calendar.
02

How to add your signature in Gmail, Outlook and Apple Mail

Click Copy signature above first, then follow the steps for your email app. Need ideas first? See email signature examples by role.

  1. Open Gmail, click the gear icon, then See all settings.
  2. On the General tab, scroll to Signature and click Create new.
  3. Name it, then paste into the signature box.
  4. Pick it under Signature defaults, then click Save changes at the bottom of the page.
  5. Full steps for phones, multiple signatures and fixes: how to add a signature in Gmail.
03

Professional email signature examples

Here’s how each design looks at the bottom of a real email.

Following up on our call
From:Dana Lee
To:paul@clientmail.com
Subject:Following up on our call

Hi Paul,

Great speaking with you today. I've attached the details we went over. Let me know a good time this week to take the next step.

Thanks,

04

Email signature best practices

Do
Avoid
Keep it under about 600 pixels wide so it fits on a phone.
Long quotes, several banners or a wall of links.
Use images hosted online, under 100 KB each.
Images pasted from your computer. Most inboxes block or attach them.
One call to action, like "Book a meeting".
Three buttons competing for the same click.
A readable font at 12–14px.
Custom web fonts. Most email apps swap them out.
Test before you switch

Send yourself an email after you paste it in. Check it on your phone and desktop, and in dark mode.

05

Frequently asked questions

Is this email signature generator free?

Yes. Every template and feature is free, with no sign-up.

Why won't my logo or photo show up?

Email apps only load images from a web address. Use a link to an image that's already online, like the logo on your website.

Will it work in Gmail, Outlook and Apple Mail?

Yes. The signature is built with simple tables and inline styles, the format those apps read reliably. Outlook desktop shows round photos as squares, so every design is built to look right either way.

Will it work in dark mode?

Yes. Icons and the logo have a light edge so they stay visible on dark backgrounds. Use the Dark mode button above the preview to check yours.

Can I make signatures for my whole team?

You can build one at a time here. In Conduyt, your whole team shares the same branded templates.

Is my information saved?

Your signature is saved in your browser, so it's there when you come back. When you build one, we also save your details and email you a copy, plus a few short tips. You can unsubscribe any time.

Turn every email into a booked meeting

Every reply lands on the contact in Conduyt, with one flat price and unlimited users. 20 days free.

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